The Scheme
Direction and decisions remain with the scheme.
- Set priorities and make decisions within their authority.
- Approve matters that require trustee, director or owner approval.
- Appoint specialists when professional advice is required.
Body corporate and HOA management
You have enough to manage. Your managing agent should not be one of them.
PropAI handles the day-to-day running of your scheme. We keep trustees and directors informed and follow agreed actions through, without leaving the board to chase every next step.
Complete management service
The work that keeps your scheme running, with one managing agent accountable for it.
Finance, governance, communication, maintenance and meetings all affect one another. PropAI keeps them connected through one management relationship. Responsibilities, authority and approval processes are agreed upfront, so trustees and directors know what we handle and which decisions remain theirs.
01
Finance & reporting
Budgets, levy administration and financial reporting presented clearly, so the board can see where the scheme stands and what needs attention.
View service details02
Governance & administration
Scheme records, governance processes and administration kept in order, with the information the board needs available when it matters.
View service details03
Communication & service
Owner, resident, trustee and supplier matters handled through a clear process, with the right person responsible for the next step.
View service details04
Maintenance & projects
Maintenance requests, quotations, contractors and approved works tracked from first report to completion, within the scheme’s mandate and approval process.
View service details05
Meetings, decisions &
records
Meeting preparation, participation, decisions and records kept connected, so agreed actions carry into the work that follows.
View service detailsWhy PropAI
The scheme sets the direction. PropAI manages what happens next.
Trustees and directors remain in control. PropAI prepares the information they need, coordinates approved work and follows agreed actions through.
PropAI
PropAI prepares, coordinates and follows through.
- Prepare the information needed for decisions.
- Coordinate the agreed management services.
- Follow approved actions through and report on progress.
- Keep decisions, actions and records connected.
Specialists
Specialists remain responsible for their professional advice.
- Provide advice within the scope of their appointment.
- Record findings and recommendations.
- Remain responsible for that professional advice.
How PropAI uses AI
AI supports the work. People remain accountable.
AI helps us prepare information, organise records and keep follow-ups visible. Trustees retain authority, specialists remain responsible for their advice, and PropAI remains accountable for delivering the agreed management service.
A PropAI product
Better tools should support better-managed meetings.
Meetings Made Easy is a PropAI product designed to support attendance, quorum visibility and participation-quota-based voting calculations. It reflects the same principle as PropAI's management service: better systems should support responsible people, not replace them.
Explore Meetings Made EasyAttendance and quorum visibility
Attendance and represented participation quota can be brought into one structured view.
Voting calculations supported
Where applicable, participation-quota data can support voting calculations for human review.
People remain responsible
The managing agent and scheme representatives remain responsible for the meeting process and formal records.
The next step
See how PropAI would manage your scheme.
Tell us a little about your scheme, how it is currently managed and what you would like to improve. We’ll review the details and contact you directly to discuss the service your scheme requires.
Request a management proposalRequesting a proposal does not commit your scheme to making a change.