A live PropAI product
Prepare and run community-scheme meetings in one clear workflow.
Meetings Made Easy gives managing agents one place to prepare the meeting pack, invite participants and confirm attendance, representation and quorum. During the meeting, it supports digital voting based on participation quota (PQ) and retains a structured record of activity and outcomes.
The meeting challenge
Meeting administration becomes difficult when the process is spread across too many places.
Email threads, separate documents and manual calculations make it harder to see whether quorum has been reached and whether a vote has passed using the correct participation quota.
MME keeps preparation, attendance, represented PQ, quorum and digital voting in one connected process.
- 01
Attendance is fragmented
Attendance, proxies and represented PQ are often held in separate files.
- 02
Quorum keeps changing
Quorum must be recalculated whenever attendance or representation changes.
- 03
Voting is reconciled manually
Voting results are calculated or checked outside the live meeting process.
- 04
The record is rebuilt afterwards
Meeting activity and outcomes are reconstructed later from separate notes and documents.
The meeting journey
Five connected stages from preparation to record.
The same meeting information moves through each stage, so the meeting team can see what has been prepared, who is participating, whether quorum has been reached and how each vote was decided.
- 01
Prepare
Build the meeting structure, add agenda points and attach supporting documents.
- 02
Invite and review
Send owner invitations and review attendance, proxies and trustee nominations.
- 03
Establish quorum
See represented PQ and quorum update as participation changes.
- 04
Run voting
Run ordinary, special, unanimous or custom votes using the correct PQ.
- 05
Record outcomes
Retain detailed results, voting activity and the audit record.
Inside Meetings Made Easy
Build the meeting once. Keep every section connected.
Create the AGM structure, add agenda points, supporting documents and votes, then review the owner-facing pack before invitations are sent.
The same meeting, presented clearly to owners.
The information prepared by the managing agent carries through to a clear owner-facing agenda, so participants can review the relevant item and vote from the same meeting structure.
Actual Meetings Made Easy interfaces shown with demonstration information.
Request an MME demo
See Meetings Made Easy in action.
Tell us about your current meeting process. PropAI will review the information and arrange a focused walkthrough based on the way you prepare and run meetings.