Direction and decisions remain with the scheme.
Trustees, directors and members decide the matters assigned to them by the scheme's governance framework and apply their judgement to those decisions.
05 · Meetings, decisions and records
Better-prepared meetings. Clear decisions. Actions that move forward.
PropAI prepares and coordinates trustee, director and member meetings, organises the information needed for informed decisions and manages the authorised actions that follow.
What this service includes
Meeting administration before, during and after the meeting.
The exact scope, authority and additional services are recorded in the management agreement and the scheme's approved instructions.
- 01
Meeting information and agenda preparation organised around the decisions required
- 02
Participation, attendance and quorum information kept in view where applicable
- 03
Meeting activity and formal decisions kept distinct and appropriately recorded
- 04
Authorised actions carried into the wider management process where included in the mandate
Clear responsibility
The scheme decides. PropAI coordinates the agreed meeting administration.
Authority remains with trustees, directors or members as applicable. PropAI remains accountable for the meeting administration included in the agreed mandate.
Management work is coordinated around those decisions.
PropAI organises the agreed meeting preparation, supports the administrative process and connects authorised decisions to the management actions and records that follow.
Professional advice remains with the appointed specialist.
Specialist input supports the scheme where a matter requires expertise outside the managing-agent mandate.
A supporting PropAI product
Meetings Made Easy supports the live process. It does not replace formal records.
MME supports attendance, represented participation quota, quorum and digital voting calculations. Meeting activity records remain distinct from formal notices, minutes, resolutions and statutory records, which follow the applicable requirements and agreed administrative process. The proposal should confirm when MME is used as part of the service.
Explore Meetings Made Easy- 01
Prepare
Agenda items, supporting information and the decisions required are organised.
- 02
Invite
Meeting and participation information are brought into the agreed administrative process.
- 03
Participate
Attendance, representation, proxies and quorum information are kept in view where applicable.
- 04
Decide
Trustees, directors or members apply their judgement to matters within their authority.
- 05
Capture activity
MME supports the meeting activity and voting record without replacing formal minutes, resolutions or statutory records.
- 06
Return to management
Where included in PropAI's management mandate, authorised decisions return to the wider management service. This is separate from MME's live meeting functionality.