Financial decisions remain with the scheme.
Trustees and directors decide financial matters within their authority. Matters requiring member approval are referred to the members.
01 · Finance and reporting
Clear financial reportingfor the decisions yourscheme needs to make.
PropAI coordinates the financial administration and reporting within the management mandate, giving trustees and directors a clear view of the scheme’s financial position, material variances and matters requiring attention or approval.
HOW FINANCIAL INFORMATION IS MANAGED
Financial reporting connected to review, approval and follow-through.
PropAI brings budget information, material variances, required approvals and agreed actions into one clear process, so trustees and directors can see both the financial position and what needs to happen next.
- 01
ORGANISE
Budget and expenditure information is prepared for review.
- 02
IDENTIFY
Material variances, commitments and follow-up matters are highlighted.
- 03
CLARIFY
The responsible decision-maker and approval authority are made clear.
- 04
CONNECT
Approved financial actions are linked to the management steps that follow.
FINANCIAL ROLES AND RESPONSIBILITIES
Clear responsibility for financial decisions and administration.
The scheme makes the decisions that fall within its authority. PropAI coordinates the financial administration and serves as the primary contact. Where specialist accounting support is included, it carries out the agreed accounting functions.
PropAI coordinates the financial administration.
Within the agreed mandate, PropAI raises matters requiring attention or approval, communicates decisions and tracks the actions arising from them.
Accounting functions remain clearly defined.
Where included in the service, specialist accounting support performs the agreed accounting functions. The scheme makes the financial decisions, and PropAI is the primary contact.
Decision-ready information
What trustees need to see.
Financial reporting should show where the scheme stands, what needs attention, which decision is required and who is responsible for the resulting action.
- 01
Current position
Budget performance, relevant financial information and material commitments are presented together.
- 02
Exceptions and risks
Material variances, unresolved financial matters and other risks requiring attention are identified for review.
- 03
Decisions and responsibilities
The decision required, approval authority, resulting action, responsible person and current status are kept clear.